校长助理 PA to the Headmaster

JOBSUMMARY

Actingas the first line of contact for the Headmaster, his diary management, themaintenance of administrative filing. General secretarial and administrativework. In contact with a wide range of adults and pupils and provides a warmwelcome to visitors and other contacts whilst operating at the highestprofessional standard in support of the headmaster.

RESPONSIBILITIES

·     To act as first line contact for the Head Master, using discretionand tact to ensure telephone callers and visitors receive a professionalresponse, and are dealt with by the appropriateperson.

·     To generate an environment of efficiency and provide a warmwelcome at all times.

·     To liaise with members of the academic and support staff asappropriate.

·     To organise the day to day time management of the Head Master.

·     To oversee the Head Master's travel arrangements trains flightstaxis dates etc for UK and overseas trips.

·     To show absolute confidentiality and discretion at all times.

·     To cover routine events or emergencies with equilibrium,confidence and style .

·     To assist the Headmaster in maintaining a smooth running andefficient Head Master's office by dealing with all administrative functions andanticipating and scheduling regular events and meetings.

·     Other tasks assigned by the headmaster.

QUALIFICATION&SKILLS

·      Proven track record of successful support to a senior manager.

·      Good organisational skills with strong attention to detail andaccuracy.

·      Ability to manage multiple tasks and deadlines.

·      Discretion, tact and confidentiality.

·      Good literacy skills to prepare correspondence and reports andmaintain records to a high standard.

·      Confident interaction with colleagues, members of partners,parents, pupils and visitors. 

·      Good telephone manner in dealing with a range of callers.

·      Flexibility to work occasionally early or late and at weekends asnecessary.

·      Excellent MS Outlook, Word and Excel skills.

·      Shorthand would be desirable.

REQUIREMENTS

·     Bachelor's degree or above.

·     Has the right combination of communication and interpersonalskills necessary for working effectively with parents, students,administrators, staff, and management.

·     Has a strong track record of interacting positively withcolleagues, even under pressure.

·     Has the ability to analyse situations, reach sound conclusions andresolve issues effectively.

·     Has strong writing and presentation skills.

·     Fluent in English and Chinese.

·     Relates with genuine interest to children and adults.

·     Conveys a sense of enthusiasm for the school and internationaleducation.

·     Is optimistic, resilient, and has a well-developed sense ofproportion and humour.

·     Is smart and professional in dress and appearance.